Municipal Clerk's Office
Office Hours: Monday-Friday 8:30 am to 4:30 pm
Patricia DeStefano, RMC
Municipal Clerk
Extension 825
Alyssa Guglietti
Assistant to the Clerk
Extension 885
OVERVIEW
Core Duties of the Municipal Clerk are:
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Secretary of the Municipal Corporation
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Custodian of the municipal seal
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Maintain custody of all minutes, books, deeds, bonds, contracts, & archival records of the municipal corporation
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Attest to the signatures of municipal officers and officials
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Maintain receipt of service of legal documents
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The Clerk is the Chief Administrative Officer of all Elections
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Certify vacancies at a local level
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Maintain receipt of nominating petitions & certifications to the County Clerk of local candidates nominated by petition
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Suggest polling places
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Maintain receipt of election results
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Chief Registrar of Voters
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Administrative Officer
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Acceptance of applications for licenses, permits, & issuance of licenses
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Issue assessment search certificates
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Conduct business with Municipal Departments
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Serve as information officer to the public and media
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Certify to the municipality's Bond Counsel as to proper advertising, filing of Supplemental Debt Statement, & that no protests have been filed with the municipality as to the adoption of bond ordinances.
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The Clerk is the Records Coordinator and Manager
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The Clerk receives all OPRA requests and gives to the proper departments to be fulfilled.
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VOTER INFORMATION
14th Legislative District 12th Congressional District
Polling Locations
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District:01: Knights of Columbus, 30 Crescent Avenue
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District:02: Fire House, 495 Main Street
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District:03: Knights of Columbus, 30 Crescent Avenue
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District:04: Knights of Columbus, 30 Crescent Avenue
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District:05: Fire House, 495 Main Street
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District:06: Spotswood Municipal Building, 77 Summerhill Road
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District:07: Clearwater Village Recreation Center, Spotswood Drive
If you're not sure what district you are in, click here.
For Voter Registration information and applications, Vote By Mail applications, Party Affiliation forms, and/or Military/Federal Mail-In Ballot applications, please click here to access the NJ State Division of Elections website.
Please click here to access the Voting Guide for Students.
In New Jersey, any voter can now vote by Mail-In Ballot for any election. A voter may download a Mail-In Ballot (above) and mail the application to their County Clerk up to 7 days prior to the election. A voter may also apply in person to the County Clerk the day before the election. The County Clerk cannot accept faxed copies of a Mail-In Ballot, since an original signature is required.
DOG AND CAT LICENSING
The New Jersey Department of Health requires that all New Jersey Residents who own or harbor a dog or cat seven (7) months of age or older, are required to annually apply for and procure a license in the municipality where it is kept. (N.J.S.A. 4:19-15.2) Failure to obtain a valid animal license can result in a fine in accordance with Spotswood Borough Code §46-2. All animal licenses are for the calendar year, January 1 through December 31. All license renewals must be received by January 31st of the licensing year; postmarks are not acceptable. Renewal applications received after January 31st of the licensing year are subject to a $5.00 late fee per license. License fees are NOT pro-rated.
Spaying/neutering is not required. Veterinarian’s documentation of spaying/neutering is required for all new licenses, or if newly spayed/neutered since last licensing period.
State law requires that your animal’s rabies vaccination must be valid through October 31st of the current licensing year. If your animal’s rabies vaccination expires any time between January and October of the current year, the animal will need to be re-vaccinated before a license can be issued. Proof of updated vaccinations must accompany all renewals.
* NO LICENSES CAN BE ISSUED IF RABIES VACCINATIONS ARE EXPIRED. *
A listing of all free rabies clinics run throughout Middlesex County can be found at:
http://www.middlesexcountynj.gov/government/departments/psh/pages/2018-rabies-clinics.aspx
All applications and/or renewals for animal licenses should be remitted to the Borough by mail, along with a check or money order made payable to the Borough of Spotswood. Or, for your convenience, a payment lock box has been installed in the Municipal Building lobby to the left of the elevator.
Please include all appropriate documentation with applications; copies only. (DO NOT SEND ORIGINALS). Failure to provide the appropriate documentation and/or payment will result in your application/renewal being returned unprocessed. NO EXCEPTIONS. Copies will not be returned.
FEES FOR LICENSES
License for New RENEWALS RENEWALS
Animal ONLY Prior to Jan 31st After Jan 31st
Spayed / Neutered $ 14.00 $ 14.00 $ 19.00
Non-Spayed/ $ 17.00 $ 17.00 $ 22.00
Non-Neutered
For information regarding the replacement of lost tags (current year only), please contact the animal licensing department at (732) 251-0700 ext. 825.
ADDITIONAL FORMS
Solicit and Canvass Application